Accounts Payable and Student Activities Specialist - District Office

Overview: To ensure accurate and timely processing of accounts payable and student
activity transactions, supporting the district’s financial operations and
compliance with policies and procedures.

Reports to: Assistant Superintendent for Finance/CSBO

Employee Status: Educational Support Professional - Accounts Payable

ESP Bargaining Union

Calendar: Twelve-Month Employee, 7:30am - 4:00pm

Qualifications: Education and experience equivalent to high school graduation

Professional/Personal Characteristics:

• Previous experience in an educational setting preferred
• Excellent organizational skills and time management skills
• Ability to perform multiple tasks concurrently under varying deadlines
• Strong communication and interpersonal skills
• Ability to identify sensitive information and maintain confidentiality
• Strong attention to detail and accuracy
• Experience with accounting or bookkeeping preferred
• Familiarity with school finance or activity funds a plus
• Proficiency in spreadsheets and financial software (e.g. Excel, Google Sheets, Skyward, etc

Job Responsibilities:

• Demonstrates a positive attitude, takes initiative, adapts well to change, works efficiently with minimal supervision, and exercises sound judgment and responsibility
• Work with all in processing purchase orders, check requests and journal entries
• Verify accuracy of invoices, match with purchase orders and receiving documentation
• Enter invoices, prints checks, and processes ACH payments for the monthly board run
• Receive, review and calculate reimbursement requests from staff that have attended professional development
• Maintain the District’s Skyward vendor list
• Scan vouchers and back up into YellowFolder
• Assist with annual audit
• Process payments for Imprest as needed on a weekly basis
• Prepare accounts payable and Imprest reports for the Board of Education
• Manage student activity accounts, including deposits, disbursements, and monthly reporting
• Manage webstore item setup and maintenance
• File applicable sales tax reports for student activities

Application Process: Candidates will be selected by Administration based on above criteria

For internal postings see internal communication of posting for application process

Visit our website at www.d128.org for application information
District 128 is an Equal Opportunity Employer